OPEN BOARD POSITIONS

2023-2024

Love giving back to the community and your peers? Want to influence the way we bring marketing professional development brought to our region? Like to pal around with a fun group of pros at monthly events? Do we have a gig for you! AAF Spokane is looking for talented professionals to fill open board positions. These positions are either at the coordination, managerial or director level and require a commitment of one year. Terms run from July 1 to June 30.

New Board Year begins July 1

AAF SPOKANE BOARD MEMBER ROLES & RESPONSIBILITIES

AAF Spokane is the Eastern Washington chapter of the American Advertising Federation. Founded in 1905, we serve as a voice for the creative professionals, agencies and vendors that make up our vibrant community. Like the other clubs and chapters of the American Advertising Federation, AAF Spokane is an all-volunteer organization that strives to actively champion and instigate conversation within the Spokane creative community and beyond. Our club’s success depends on active and engaged participation of our members, sponsors, committees, and our board of directors — yes, people like you.

Lead by the club President and in consultation with the Executive Director, our AAF Spokane Board of Directors is responsible for all club operations and activities. Our local board works together to formulate club goals to best serve our membership as well as the greater Spokane advertising and creative community. The following is a list of the positions on our board.

These positions are either at the coordination, managerial or director level and require a minimum commitment of one year. Terms run from July 1 to June 30 of the following year.

General Responsibilities for All Positions

Must be an AAF Spokane Member in good-standing, either as an individual or through your company’s corporate membership. If you haven’t been involved in AAF before, you can still apply as long as you become a member!
In good standing with the broader marketing / advertising community of the Inland Northwest.
Understand and support the policies, initiatives and programs of AAF Spokane.
Maintain awareness of District and National initiatives, as reported on by the AAF Spokane President and/or other board members.
Actively assist in resolving problems, meeting needs or answering concerns facing any board member or committee.
Actively participate in AAF Spokane content creation via website, newsletter and social media channels as appropriate.
Continually recruit, inform and retain volunteers to support the club goals and growth of the AAF Spokane membership.
Attends at least three-quarters of all scheduled monthly board meetings. Per our club’s by-laws, if you fail to meet certain criteria around this, you may be asked to step down from your board position. If you are unable to attend, you are responsible for notifying the President in advance of the meeting. You may also arrange for a representative from your committee to attend in your place.
Attend at least 75% of all scheduled events each year.
Attend annual club board retreat, generally taking place early to mid summer.
Be listed as Board Historian with respect to your designated position for up to 3 years, enabling current board members to contact you with specific questions regarding past board methods / perspectives. Historians are not required to attend events or meetings, only to answer occasional questions held by new board members / committees.
Board chairs will be responsible for identifying potential board members to succeed them as they leave the board. These individuals should be groomed as part of a committee for at least one year prior to a board recommendation.
Seeking 3-year commitment to board service in this role or other board roles.

PRESIDENT (EXECUTIVE BOARD)

Term Length – 2 Years, followed by 1 year as Past President

Adhering to all general Board of Director responsibilities, outlined earlier in this document
Attending and participating in AAF Executive Committee meetings, outside of regular monthly board meetings
Leading all board and executive committee meetings
Attending District, Regional or National AAF meetings as necessary and approved by the board
Researching and reporting on National AAF agendas, trends and upcoming events to the board
Serve as President for 2 years followed by an additional year of service of Past President
Leading general club operations and management tasks
Leading board meetings and acting as primary club voice
Overseeing the club by-laws and policy amendment and approval processes

Qualifications

Knowledge of the mission and goals of AAF Spokane and the National organization
Must serve in other AAF Spokane board role for at least one year as Vice President / President Elect
Effective communication, facilitation and leadership skills
Ability to follow through on commitments within the time frame allotted

VICE PRESIDENT (EXECUTIVE BOARD)

Term Length – Minimum 1 Year, followed by 2 years as President and 1 year as Past President

Adhering to all general Board of Director responsibilities, outlined earlier in this document
Attending and participating in AAF Executive Committee meetings, outside of regular monthly board meetings
Serving as President Elect for a minimum of 1 year and succeeding the President
Supporting the President in general club operations and management tasks as assigned
Leading board meetings and acting as primary club voice in the absence or unavailability of the President
Managing the club by-laws and policy amendment and approval processes
Oversee the Programming, Membership, Communications and Sponsorship Committee to help respective board Chairs work together as a team with communication and coordination of events, maintaining a scheduled communications calendar and conducting promotional outreach to members specific to each event

Qualifications

Knowledge of the mission and goals of AAF Spokane and the National organization
Must serve in other AAF Spokane board role for at least one year
Effective communication, facilitation and leadership skills
Ability to follow through on commitments within the time frame allotted

SECRETARY/TREASURER (EXECUTIVE BOARD)

Term Length – 2 Years

Adhering to all general Board of Director responsibilities, outlined earlier in this document
Attending and participating in AAF Executive Committee meetings, outside of regular monthly board meetings
Record and certify the minutes of all board and executive committee meetings
Responsible for finding another Board Member to take notes and act as a temporary Secretary in the event that the Secretary is unable to attend any meeting
Pick up AAF Spokane mail weekly, scan checks, deliver relevant mail to Executive Director as necessary
Working with the Executive Director to keep the financial accounts in good order. Including but not limited to; overseeing banking activities and financial reporting including checking accounts, other bank accounts, tax reporting, expenses, and any financially related information or access to financial software passwords that are pertinent to AAF Spokane.
Coordinate monthly board meeting lunches

IMMEDIATE PAST PRESIDENT / ADVISOR TO THE BOARD (EXECUTIVE BOARD)

Adhering to all general Board of Director responsibilities, outlined earlier in this document
Serve on the AAF Board in an advisory capacity to current president and other board members to impart history, background and experience to the next generation of AAF Board members
Assist other board members with tasks as necessary

PROGRAMS CHAIR

Term Length – 2 Years

Adhering to all general Board of Director responsibilities, outlined earlier in this document
Developing an annual Programs strategy and plan with the board, and executing the strategy within the Programs committee
This strategy should take into account the questions/outline set forth in the AAF National Club Achievement package for Programs
Annual strategy with ideas for each monthly event to be presented at annual board retreat
Organizing and leading a committee to assist with duties and responsibilities as set forth in the Program’s strategy, and scheduling and managing a monthly meeting with the committee, outside of regular board meetings
Developing a budget for each event and obtaining board approval within the guidelines outlined in the Finance Policies
Lead outreach to prospective speakers to arrange dates, outline and approve speaking content, facilitate travel (flights, cars and hotels as necessary)
Working with the Communications Chair to develop a communications plan for promoting events throughout the year
Coordinating joint events with other industry-adjacent clubs in the area as appropriate
Working with Immediate Past President on writing and crafting the narrative report for the club achievement submissions
Participate in the Programming, Membership, Communications and Sponsorship Committee to help respective board Chairs work together as a team in communication and coordination of events, maintaining a scheduled communications calendar and conducting promotional outreach to members specific to each event.

Qualifications

Knowledge of the mission and goals of AAF Spokane and the National organization
Past experience on Programs committee or leading programming for another organization preferred
Working knowledge or local, regional and some national firms and/or speakers to invite to serve on any event panels or presentations. Relationships with these organizations preferred
Effective communication and facilitation skills
Ability to follow through on commitments within the time frame allotted

SPONSORSHIP CHAIR

Term Length – 1-2 Years

Adhering to all general Board of Director responsibilities, outlined earlier in this document
Developing an annual Sponsorship strategy and plan with the board, and executing the within the Sponsorship committee. Strategy to be presented at annual board retreat
Organizing and leading a committee to assist with duties and responsibilities as set forth in the Sponsorship strategy, and scheduling and managing a monthly meeting with the committee, outside of regular board meetings
Identifying, creating and/or overseeing projects and programs designed to build effective relationships with current and potential sponsors
Developing sponsorship packages for annual and event-specific sponsorships
Working with the Executive Director to invoice sponsors and facilitate collections if necessary
Working with Programs, American Advertising Awards and other directors as necessary to identify and fill sponsorship needs and opportunities
Participating in the Programming, Membership, Communications and Sponsorship Committee to help respective board Chairs work together as a team in communication and coordination of events, maintaining a scheduled communications calendar and conducting promotional outreach to members specific to each event.
Creating promotion or program to incentivized recently graduated students to remain AAF members in a professional capacity – explore first year membership discount, student ambassador program, or other ideas this board member may bring.

COMMUNICATIONS CHAIR

Term Length – 1-2 Years

Adhering to all general Board of Director responsibilities, outlined earlier in this document
Developing an annual communication strategy with the board, and executing the strategy within the communications committee. This strategy should take into account the questions/outline set forth in the AAF National Club Achievement package for Communications. Strategy to be presented at annual board retreat
Organizing and leading a committee as needed to assist with duties and responsibilities as set forth in communications strategy, and scheduling and managing a monthly meeting with the committee, outside of regular board meetings; work close with Visual Communications Chair to oversee the design of all eBlast communications
Develop a calendar of all communications (eBlasts, social media posts, press releases, targeted communication to target audiences) for all events
Lead maintenance eBlast distribution database with Visual Communication Chair
Managing the AAF Spokane brand including messaging/voice across all club communication channels and sub-brands; supervise look and feel of designs with Visual Communications Chair
Developing strategies and planning with individual committee members regarding their particular channel
Determining new communication channels that are important for the club, based on popularity and usage among membership
Managing, archiving all usernames and passwords for any digital channels
Managing email accounts and aliases and routing communication to the appropriate board member or chair
Managing Google Drive with support of the board of directors
Communicating with the national office or any vendors on hosting and technology issues
Working with Immediate Past President on writing and crafting the narrative report for the club achievement submissions
Participate in the Programming, Membership, Communications and Sponsorship Committee to help respective board Chairs work together as a team in communication and coordination of events, maintaining a scheduled communications calendar and conducting promotional outreach to members specific to each event.

Qualifications

Knowledge of the mission and goals of AAF Spokane and the National organization
Familiarity with best practices for social media management
Strong communication and facilitation skills
Experience in media relations / public relations tactics
Familiarity with online analytics to strategize communication policies

MEMBERSHIP CHAIR

Term Length – 1-2 Years

Adhering to all general Board of Director responsibilities, outlined earlier in this document
Developing / refining annual membership recruitment strategy with the board. Strategy to be presented at annual board retreat
Launch annual membership drive in early August in advance of the upcoming membership / programming year
Standing by to answer general questions from members of AAF Spokane membership about the group, membership fees, benefits, access to national AAF resources, upcoming events, etc.
Managing member database and keep contact information updated

Qualifications

Knowledge of the mission and goals of AAF Spokane and the National organization
Familiarity with database management
Strong communication and facilitation skills
Strong networking base amid the Greater Spokane area marketing community

COMMUNICATIONS COMMITTEE MEMBER - VISUAL COMMUNICATIONS

Term Length – 1-2 Years

Co-developing an annual communication strategy with the Communications Chair. Strategy to be presented at annual board retreat
Leading design, programming and implementation of all scheduled eBlast communications
Developing design assets /graphics for eBlasts, social media posts, other graphics identified by the Communication Chair and board
Co-managing eBlast distribution database with Communication Chair
Supporting Communications Chair with other communications related tasks as needed, including but not limited to social media posting, event planning, media relations tasks

Qualifications

Knowledge of the mission and goals of AAF Spokane and the National organization
Familiarity with best practices for social media management
Strong communication and facilitation skills
Graphic design ability
Knowledge of eBlast platforms such as Constant Contact, Mailchimp, etc.
Knowledge of html / css for managing email blasts and website (WordPress)
Familiarity with online analytics to strategize communication policies
PR knowledge preferred

AMERICAN ADVERTISING AWARDS CHAIR

Term Length – 2 Years

Adhering to all general Board of Director responsibilities, outlined earlier in this document
Work directly with Executive Director to develop proposed strategy, theme, dates, venue, for annual Addy Awards including Call for Entries, Judging, and Awards Show. Must be approved by the board of directors
Work directly with Executive Director to Book venue, secure catering (if necessary), photographer / videographer (if necessary)
Recruit, manage and lead Addy Award Committee including: Call for Entries Manager, Entry Audit Manager, Judging Manager, Awards Show Manager, Script Manager, Decorations Manager, Slideshow Manager, Award Manager, Addy Design Team, Addy Sponsorship Chair, other committee members as necessary
With Entry Audit Manager, generate filing system for all awards prior to Call for Entries and keep physician entries sorted / stored through Judging
Oversee Auditing of award entries in the days following Call for Entries closure. Identify entries that did not meet entry standards and take necessary steps to disqualify
With Judging Manager, mail on Gold and Silver judged entries on to Districts for second round judging
Continue storage of losing award entries for two weeks after the Addy Awards Show for any entrants to come pick up entries; after two weeks, discard of losing entries

Qualifications

Previous event planning experience
Previous project management experience
Excellent communication skills
Prior experience on Addy Award Committee

INTERACTIVE CHAIR

Term Length – 2 Years

Adhering to all general Board of Director responsibilities, outlined earlier in this document
Manage the AAF website and respond to any IT difficulties experienced by the board, AAF membership or others seeking to interact with the site
Oversee and manage integration of any new web assets provided by AAF National including new websites, communication databases, member / user portals, etc.

Qualifications

Web development and/or design experience

STUDENT LIAISON

Term Length – 1 Year

Adhering to all general Board of Director responsibilities, outlined earlier in this document
Coordinate communications to local university students, professors, marketing / administration teams as necessary for event logistics and communication: universities include Spokane Falls Community College, Eastern Washington University, North Idaho College, Gonzaga University, Whitworth University, Washington State University and University of Idaho
Recruit student volunteers from area universities for relevant events as directed by event chairs and the board; manage volunteers at events, providing direction, keeping them organized on-task / informed
Promote AAF Spokane membership and events to students, students associations / clubs at area universities
Ensure relevant professors, program heads, student club leaders are accounted for in communications database by providing names and contact information and university name to Communications Chair

SCHOLARSHIP (FORMERLY RED SHOE) CHAIR

Term Length – 1-2 Years

Adhering to all general Board of Director responsibilities, outlined earlier in this document
Leading planning and coordination of AAF Spokane’s student scholarship event including theme, dates, venue, etc.
Manage dedicated event budget, coordinating with AAF board and relevant vendors needed for the event
2016 Note: This event requires a new structure so this board member will get to lead development of a new event in a pilot year capacity.
2017 Note: This event has been a Trivia Night format for the previous two years. The incoming chair person does have the ability to suggest a new structure. This board member will have the ability to lead development of a new event or expand on the event in a pilot year capacity.

Qualifications

Knowledge of the mission and goals of AAF Spokane and the National organization
Previous event planning experience

COLLECTIVE CAMPOUT EVENT CHAIR

Term Length – 1-2 Years

Adhering to all general Board of Director responsibilities, outlined earlier in this document
Leading planning and coordination of AAF Spokane’s Collective Campout event including theme, dates, venue, etc. (leads planning and coordination for event the 2019 event)
Secure programming – speakers, panels, camp counselors, etc.
Manage dedicated event budget, coordinating with AAF board and relevant vendors needed for the event

Qualifications

Knowledge of the mission and goals of AAF Spokane and the National organization
Has attended at least one Collective Campout event in the past
Previous event planning experience

COMMUNITY OUTREACH (FORMERLY GOLF TOURNAMENT) CHAIR

Term Length – 1-2 Years

Adhering to all general Board of Director responsibilities, outlined earlier in this document
Leading planning and coordination of AAF Spokane’s community outreach event including theme, dates, venue, etc.
Manage dedicated event budget, coordinating with AAF board and relevant vendors needed for the event

Qualifications

Knowledge of the mission and goals of AAF Spokane and the National organization
Previous event planning experience

ADVISOR TO THE BOARD

Term Length – 1-2 Years

Adhering to all general Board of Director responsibilities, outlined earlier in this document
Serve on the AAF Board in an advisory capacity to current president and other board members to impart history, background and experience to the next generation of AAF Board members
Assist other board members with tasks as necessary